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Mice Asia Net : July 2009
laguna phuket NAME: The Special ASEAN+3 Finance Ministers’ Meeting COMPANY: Ministry of Finance (MOF) VENUE: Sheraton Grande Laguna, a Luxury Collection Resort, Phuket PAX: 10 ASEAN country finance ministers (Brunei, Cambodia, Indonesia, Laos, Malaysia, Myanmar, Philippines, Singapore, Vietnam and Thailand) and East Asian partner nations of Japan, Korea and China. Other delegates comprised of 151 high profile industry leaders from the banking and financial institutions including the Secretary-General of ASEAN and the President of the Asian Development Bank. WHEN: February 21-22, 2009 AFMM+3 meetıng I THE BRIEF: The ASEAN+3 Finance Ministers Meeting or AFMM+3 meeting was a two-day special meeting hosted by H.E. Korn Chatikavanij, Minister of Finance of Thailand co-chaired with Japan, China and Korea and 10 ASEAN country finance ministers. The Thai Prime Minister Abhisit Vejajiva also joined for the luncheon meeting with them. The meeting objective was to encourage and strengthen economic and financial cooperation among the ASEAN+3 countries and build stronger international relationships and focus on the unstable financial system affecting the Asian region as a whole. The conclusions and recommendations of the meeting were presented to the 14th ASEAN Summit in Dusit Thani Hua-Hin and Sheraton Hua Hin, Prachuap Khiri Khan province, from February 27 to March 1, 2009. The meetings were divided in three main sessions including bilateral with Japan and China and plenary session, covered in the main function room (Andaman Ballroom) with secretariat and police room nearby. More than 100 media (both local and international) were invited to join the press conference and feature the meeting sessions. CHALLENGES: Securing top high-profile delegates, media representatives, guards and police, ensuring smooth arrivals and departures, media protocol for Ministers and meeting sessions and car parking clear and available for people involved. Another challenge was noise and logistics in the hotel caused from the amount of delegates, security guards, media and other liaisons. EXECUTION: Bidding and negotiating with top level management of Ministry of Finance as well as drawing up the contract to bring in the event to the hotel. This also involved coordinating with organisers from the Ministry of Finance regarding accommodation, transportation, security and meeting room and dining set up. The resort liaised with and provided services to national and international security guards and police for the Ministers and other delegates’ arrival and departure time as well as media representatives. CLIENT’S COMMENT: “We would like to thank you very much for your very warm welcome, hard work and kind cooperation to make our event very successful.” —Ms Sukuman Ladpli, Hotel Matters, Ministry of Finance. miceAsia.net 27 N J U Y L D Y T 2 S 0 0 E 9 – M I C E A A S . N E T C A S U O . - 1 7 8 5 4 6 3 9